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CONFEDERATED SALISH AND KOOTENAI TRIBES

OF THE FLATHEAD NATION

PO BOX 278

PABLO MT  59855

(406) 675-2700

PERSONNEL OFFICE FAX:  (406) 675-2711

WEBSITE ADDRESS: csktribes.org

E-mail jan.gardipe@cskt.org

 

 

****V A C A N C Y   A N N O U N C E M E N T****

 

 

TITLE:                            Pharmacy Administrative Assistant/Pharmacy Tech.

 

LOCATION:                    Tribal Health Department

                                     

SALARY:                        Negotiable

                                     

CLOSING DATE:             Open Until Filled

 

SPECIAL CONDITIONS:

 

This is a Testing Designated Position (TDP) within the definition of the CSKT Drug Testing policy. The successful applicant, if not already employed by the Tribes must pass a pre-hire drug test and serve a mandatory six (6) month probationary period. 

 

DUTIES:

  • The Pharmacy Administrative Assistant / Pharmacy Technician serves at the secretary for the TH Pharmacy and Therapeutics Committee including but not limited organizing requests for non-formulary medications, notifications to provider and TH recipients of Committee actions and updates the TH Pharmacy P / T shared files.
  • The Pharmacy Administrative Assistant / Pharmacy Technician serves as the central point of contact for clinic and pharmacy personnel for all matters concerning supply and availability of all pharmaceutical items.
  • The Pharmacy Administrative Assistant / Pharmacy Technician initiates orders for pharmaceuticals and finds alternative sources of supply for items in out of stock situations, emergency one time orders, multi-source and special requests.
  • The Pharmacy Administrative Assistant / Pharmacy Technician maintains good working relationships with area clinics and hospitals for the purpose of trading emergency items when necessary.
  • The Pharmacy Administrative Assistant / Pharmacy Technician plans and coordinates supply actions to ensure support of operations outside the main clinic.
  • The Pharmacy Administrative Assistant / Pharmacy Technician reviews inventory reorder points for appropriateness and overall support of general goals.
  • The Pharmacy Administrative Assistant / Pharmacy Technician maintains pharmacy store room stocks, requisitions pharmacy office supply items from the Supply Department, shelves items alphabetically by generic name, projects drug usage so that the pharmacy does not run out of needed drug items, properly stores drugs that have special storage requirements (e.g. refrigeration); receives and fills pharmacy supply orders for a wide variety of items stocked, performs inspections that comply with certification standards, receives pharmacy shipments, notifies the pharmacists of any delayed shipment, partial receipts, or similar events affecting drug stocks; maintains cleanliness of the main pharmacy, pharmacy storage area and other drug store areas; and is responsible for proper storage of drugs in areas assigned, i.e., expiration dates, rotation of drug stocks. Inventories and orders supplies insuring that stock levels are maintained.  Replenishes main or refill dispensing line operating stocks, or refill automatic drug dispensing cells to include cleaning cells, updates expiration date cards on machine and in general keeps dispensing machine in operating order.  Inspects label potency dates on each pharmaceutical unit of assigned drug stocks and removes from stock items that have exceeded their potency date.
  • The Pharmacy Administrative Assistant / Pharmacy Technician assists the pharmacists in their patient care activities by typing prescription labels; calculating doses to match physician’s order with pharmacy stocks and adjusting labels accordingly; records prescription refills; calculates quantities if drugs required to match physician’s order with pharmacy stocks; records necessary information on control logs.
  • The Pharmacy Administrative Assistant / Pharmacy Technician carefully reviews prescriptions and determines kind, strength, and dosage of drug to be dispensed. Correlates instruction on order with pharmacy policy.  If required, annotates the prescription to assure compliance with dispensing limitations.  Sets up prescriptions by obtaining correct stock container, counting or pouring correct amount of medication, and placing medication in an appropriate container.  Sets contents and label aside for a final check and dispensing by a pharmacist.
  • The Pharmacy Administrative Assistant / Pharmacy Technician fills prescriptions and re-stocks pharmacy from the daily vendors. Receives requests for new or refill prescription and verifies patient’s eligibility for services.  Reviews prescriptions to determine the drug strength, quantity, and directions for the use prescribed, and verified that the prescription has been written by an authorized Medical prescriber.  Determines if the drug written is a stocked item and is or adjusted to prescribed quantities. If the prescription is for a non-stocked or out of stock drug, refers prescription to Pharmacy Manager for resolution, either with the patient or the Medical prescriber.  When information is changed or added on a prescription, annotates action taken to insure that the prescription clearly portrays the action taken.
  • The Pharmacy Administrative Assistant / Pharmacy Technician operates a computer terminal to prepare labels for new and refill prescriptions, adds new drugs to the inventory, and prepares daily reports of prescription volumes. Prepares prescription labels insuring that labels show all required information.
  • The Pharmacy Administrative Assistant / Pharmacy Technician performs technical support work in all pharmacy functional areas. Answers routine inquiries from doctors, nurses, and other staff members on such matters as classification of drugs in stock, new drugs on order, and dosage forms of drugs available in the pharmacy.  Refers any questions concerning drug reactions, requests for the order of a new drug, etc., to the Pharmacy Manager.
  • The Pharmacy Administrative Assistant / Pharmacy Technician researches and follows-up on rejected claims on-line in order to ensure maximum reimbursement to the facility. Works with the pharmacist to fix rejected claims within specified time frames which will include telephone contacts and any steps necessary for satisfactory resolution off the claim.
  • The Pharmacy Administrative Assistant / Pharmacy Technician maintain files for the tracking of billing and reimbursement. Initiates inquiry either by telephone or written correspondence with the insurance company after pre-established time frames in order to determine why a claim was rejected.
  • The Pharmacy Administrative Assistant / Pharmacy Technician maintains records and files in accordance with applicable regulations. Ensures there is documentation of all action(s) taken for adequate audit trails.
  • The Pharmacy Administrative Assistant / Pharmacy Technician contacts TH recipients and/or family members to obtain correct billing information for claims and will update patient registration to reflect those changes.
  • The Pharmacy Administrative Assistant / Pharmacy Technician runs reports to determine insurance coverage.
  • The Pharmacy Administrative Assistant / Pharmacy Technician contacts insurance companies and providers for prior authorizations.
  • The Pharmacy Administrative Assistant / Pharmacy Technician reviews and adheres to all CSKT policies and procedures including the Pharmacy Division policies and procedures.
  • Other duties as assigned.

 

MINIMUM RECRUITING QUALIFICATIONS AS REFLECTED ON TRIBAL EMPLOYMENT APPLICATION:

 

  • A high school diploma, GED.
  • Certification by the national Pharmacy Technician Certification Board and licensed by a state.
  • Experience with computers.Must be at least 18 years of age.
  • Must possess a valid driver’s license.
  • Must maintain proper licensure/certification and registration; if required.
  • Must participate in pre-hire drug test and random drug tests thereafter, if required.
  • Must pass a background and suitability check according to Public Law 101-630; the Indian Child Protection and Family Violence Prevention Act.

 

 

DESIRABLE QUALIIFICATIONS (AS DETERMINED BY THE INTERVIEW):

  • Request a copy of position description for full details.

 

SUBMIT:

  1. Completed Tribal employment application.
  1. Copies of relevant academic transcripts and training certificates.
  2. Copy of a current valid driver’s license.
  3. Completed supplemental background questionnaire.
  4. Proof of enrollment in a federally recognized Tribe if other than CSKT.
  5. If claiming veteran’s preference, a copy of the DD214 must be submitted.

 

FAILURE TO SUBMIT ALL OF THE ABOVE INFORMATION WILL RESULT IN IMMEDIATE DISQUALIFICATION DURING THE SCREENING PROCESS

 

SUBMIT ALL OF THE ABOVE TO:  Tyshina Whitworth, Personnel Office, PO Box 278, Pablo MT 59855, telephone (406) 675-2700 Ext. #1043.

 

FOR MORE INFORMATION:  Contact the Tribal Health Department at (406)-675-2700 Ext. #5032.

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