CONFEDERATED SALISH AND KOOTENAI TRIBES

OF THE FLATHEAD NATION

PO BOX 278

PABLO MT  59855

406-675-2700

PERSONNEL OFFICE FAX: (406)226-2562

CSKT Website: csktribes.org

E-mail: sherry.dupuis@cskt.org

****V A C A N C Y   A N N O U N C E M E N T****

TITLE:                     DEWR Administrative Assistant

LOCATION:             Division of Engineering & Water Resources (DEWR)

                               Natural Resources Dept.-Safety of Dams/Roads Complex - Ronan, MT

SALARY:                 $19.87 to $22.83 per hour, including benefits

CLOSING DATE:      Thursday, July 25th, 2024 at 5:30 p.m.

SPECIAL CONDITIONS:

This is a not Testing Designated Position (TDP) within the definition of the CSKT Drug Testing policy. The successful applicant, if not already employed by the Tribes must pass a pre-hire drug test and serve a mandatory six (6) month probationary period.  The DEWR Administrative Assistant is a full-time office manager/accountant position for the Division. The DEWR Programs include Safety of Dams, Roads and Water Management.

Duties include, but are not limited to the following:

• Performs administrative and managerial activities for the Division of Engineering and Water Resources.
• Maintains approximately 20 separate program financial records, including budgets, contracts, monthly expenditure reports and documentation.
• Maintains computerized financial system for all DEWR Programs.
• Produces monthly expenditure reports for programs.
• Reconciles and provides certification for programs of expenditures with the Central Accountings General Ledger printout on a monthly basis.
• Provides financial and administrative guidance to program managers in the procurement of goods and/or services, and in the purchase of capital and non-capital equipment advising managers of Tribal Procurement Policy.
• Assists with the preparation of budgets for programs and initiate budget modifications as necessary.
• Reviews and corrects changes made to Program accounts as necessary.
• Provides budget projections to Program Managers to assure expenditures within budgeted amounts and appropriate expenditure of budgeted funds.
• Advises Program Managers of account deviations and other problems with financial accountability.
• Advises Program Managers of impending expiration of budget periods for grants and contracts.
• Assists Program Managers in initiating carryover requests.
• Prepares and enters purchase requisitions for payment of invoices and advises Program Manager of procurement policies.
• Oversees payment of Program invoices to assure that payments are made in a timely manner and maintains vendor information as needed.
• Processes revenue and bill for collections for programs and tracks payment of them.
• Prepares or oversees that DEWR personnel travel arrangements are processed.
• Insures that proper information is provided to department staff to process Programs’ Schedule of Collections.
• Assist SOD Intertribal Council in preparation of annual conference and process and reviews reimbursement requests from other Tribal entities for conference and training attendance related to SOD activities.
• Assists Program Manager as needed to prepare or process contract awards and modification documentation.
• Maintains DEWR MOA and MOU files with various Tribal organizations and independent contractors and provides Program Manager with information regarding contracts.
• Oversees maintaining the contract filing or scanning of documents for all DEWR programs.
• Maintains DEWR Personnel data to insure evaluation, personal time off (PTO) accrual changes and step awards are processed; also maintains salary information for budgeting purposes.
• Process Personnel Action Forms and provide appropriate information to process action forms and maintains personnel files for all staff.
• Process and oversee that payroll is entered into the Tribal system and maintain time and attendance files on all employees.
• Ensures that payroll entries are distributed accurately with appropriate pay rate and verifies staff PTO balances are correct.
• Provides direct supervision of any secretarial staff within the DEWR Administration Program as noted in the current Natural Resources Department Organizational Chart.
• Provides oversite to DEWR’s secretarial staff with regard to financial process.
• Perform other duties as required or assigned.

MINIMUM QUALIFICATIONS (AS REFLECTED ON THE TRIBAL EMPLOYMENT APPLICATION)

• Must have a four (4) year Business degree with two (2) years of experience in Tribal Government accounting and administration, OR a minimum of a two (2) year degree in Business with emphasis in accounting and four (4) years Tribal Government administration and accounting experience, OR, in absence of degree, incumbent must at least eight (8) years of progressive responsible experience in all phases of Tribal Government administration and accounting.
• Five (5) years within the Tribal Organization of increased responsibility of bookkeeping/accounting work, including at least three (3) years with supervisory responsibility and at least three (3) years of experience operating a computerized accounting system.
• Must have a valid driver’s license.
• Required to successfully complete a certified defensive driving course approved by the Department.
• Must wear Tribal Government identification and safety apparel when necessary.

• FAILURE TO SUBMIT ALL OF THE INFORMATION BELOW WILL RESULT IN DISQUALIFICATION DURING THE SCREENING PROCESS.

SUBMIT:

1. Completed Tribal employment application (Resumes may be submitted but may not replace or supplement the official Tribal employment application).
2. Copy of relevant academic transcripts and/or certificates.
3. Copy of valid driver’s license.
4. Proof of enrollment from a Federally recognized Tribe if other than CSKT.
5. If claiming Veterans Preference, a copy of DD214 must be submitted.

SUBMIT ALL OF THE ABOVE TO: Personnel Office, PO Box 278, Pablo MT 59855, Telephone 406-675-2700 Ext. 1040.

FOR MORE INFORMATION: Contact: Pam Dusty Bull Askan, Natural Resources, DEWR Compact Support Officer @ 406-675-2700, Ext. 6211.