CONFEDERATED SALISH AND KOOTENAI TRIBES

OF THE FLATHEAD NATION

PO BOX 278

PABLO MT  59855

406-675-2700

PERSONNEL OFFICE FAX: 406-226-2562

WEBSITE ADDRESS: csktribes.org

E-mail: sherry.dupuis@cskt.org

****V A C A N C Y   A N N O U N C E M E N T****

TITLE:                            Secretary/Receptionist/File Clerk

LOCATION:                    Tribal Prosecutors Office – Pablo, MT

SALARY:                        $15.36 to $17.66 per hour

CLOSING DATE:             Thursday, May 23rd, 2024 at 5:30 p.m.

SPECIAL CONDITIONS:

This is not a Testing Designated Position (TDP) within the definition of the CSKT Drug Testing policy. The successful applicant, if not already employed by the Tribes must pass a pre-hire drug test and serve a mandatory six (6) month probationary period.

This is a full-time position that works in an office setting under the general supervision of the Law Office Administrator.  This position uses experienced judgment and discretion to prioritize assignments and determines the best method to accomplish work within the deadlines established by the Prosecutor’s Office, the CSKT Laws Codified, Federal Law and Montana Code Annotated.

DUTIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:

• Answering, screening and forwarding phone calls in a professional manner to appropriate staff.
• Places calls to other inter-office departments/persons necessary.
• Knowledge of computer program for Word, Microsoft Outlook and Office, Excel programs and Advologix.
• Supplies basic information to the public.
• Responsible to maintain the evidence locker.
• Keeps a sign in/out registry for the evidence locker and tracks where evidence is.
• Responsible for photocopying and file organization for the staff of the Prosecutors Office.
• Creates files for Juvenile cases, Fish and Game cases, and Criminal cases.
• Responsible to log-in all incoming mail and inter office correspondence into a case management software, Advologix, and routes to the appropriate staff member of the Prosecutors Office.
• Responsible for the upkeep on the office supply closet; submits written documentation of depleted or low supplies to the Law Office Administrator for re-ordering.
• Responsible to maintain confidentiality of all information and documents.
• Must not be convicted of a felony ever or a misdemeanor within the previous three (3) years.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS (AS REFLECTED ON THE TRIBAL EMPLOYMENT APPLICATION):

• Experience in a law, paralegal, legal secretary technology, or closely related field.
• Knowledge of word processing and related computer programs such as Word, Outlook, Excel, and Microsoft Office.
• Ability to draft basic legal writings and document preparation.
• Skills in written and verbal communications, and familiar with standard office equipment such as computers, printers, copy machines and fax machines.
• Ability to keep filing system up to date in proper alphabetic order.

• FAILURE TO SUBMIT ALL OF THE INFORMATION BELOW WILL RESULT IN DISQUALIFICATION DURING THE SCREENING PROCESS.

SUBMIT:

1. Completed Tribal employment application.
2. Copy of relevant academic transcripts and/or certificates.

1. Proof of enrollment in a federally recognized Tribe if other than CSKT.
2. If claiming veteran’s preference, a copy of DD214 must be submitted.

SUBMIT ALL OF THE ABOVE TO: Personnel Office, PO Box 278, Pablo MT 59855, at 406-675-2700, Ext. 1040.

FOR MORE INFORMATION:  Contact – Stacey Stinger, Law Office Administrator at 406-675-2700, Ext. 1126.